Managerial Empowerment
Bernard Porter
I took early retirement from my last university job about a dozen years ago. One of my reasons was the way in which my post as head of the history department had become ‘managerialised’. I had mercifully forgotten the horrors of this until I recently stumbled on a copy of one of my memos to my colleagues. Here it is. (I’m not sure of the date.)
I list below the words, phrases and acronyms that cause me difficulty in the Agenda for the 11 September meeting and its attachments. Some of them I think I understand, but I'm not sure; others I thought I understood but can't make sense of them in the present contexts; the rest – the majority – simply baffle me.
Monthly supplier statements; infotype; drilling down, and drill-down functionality; human resources processes; cost centres vs. profit centres; funds reservations; controlling module; principal investigator; distribution/assessment cycle; materials management modules; standard hierarchy within SAP; master data Cost Element (budgethead) level; CO module; petty cash control account; dunning procedures; Transfer's accrual's and reconciliation's [it’s the inverted commas that have me puzzled]; value/quality contracts; storage location on the system; account assignment; physical inventory checking list; text description; issue unit/order unit; deletion (archiving) material records; interface [in various contexts]; output routing; standard texts; SSU web based salary costing system; planning functionality; the level Travel Equipment Salaries Consumables; activity planning [footnote explanation of this is unenlightening]; stored rates; HR/Cost centre/Project interface; profile payments; milestones and milestone bills; basic project templates; submission of formal start date; data fields; salaries segment; HR/project link; sold-to-party; sales order/billing plan; 'go live'; SAP requisition prior to it's conversion [inverted comma again]; 'Info Record'; Referencing an existing system requisition; line item; price comparison report; salaries cycle run; summarisation report [footnote unhelpful]; history [in this context!]; data partly defaulted; vacancy authorisation process; recruitment module implemented; employee self-service; sub-set of fixed term contracts; flagging input of non-taxable fees to Payroll by dynamic event; mgt info; user information needs; selection or reporting parameters; gap analysis; bespoke developments/requirements; Dev Trust position; org unit; end user; resource allocation model; time series analyses; time and funding splits; audit/notification tool; financial awareness training; and (acronyms): HESA, SAP, MIGs, FST, OSR, BACS, CHAPS, GAYE, PA, PD, PI, WBS, ESG, FSST.
Am I the only one among us to be experiencing something akin to panic at the prospect of trying to master all this? I'm sure I could do so, but it would take a very great amount of time and training in financial and management systems.
Surely this is all MAD? How much work are all these systems going to save us ultimately? Is that anything like commensurate with the time we shall have lost in trying to understand them? Is it really worth the University's while to divert its 'line managers' into this sort of task, to the detriment of the teaching, research and ordinary human management which used to be our traditional roles, are the ones we are trained for and skilled at, and whose performance the University will be ultimately judged on?
The last straw for me came when the vice-chancellor decided he was going to abolish the safety checks on electrical equipment formerly done by qualified electricians, and put on training courses for heads of department to do them instead. He called it ‘empowerment’. That’s when I decided to go.
Comments
If universities are as managerialist as BP says, why do they have a general reputation for administrative inefficiency? To answer that, we'd need some figures, comparing staff and office costs against some benchmark. We'd also need (BP and his colleagues tend to blench) some intellectually robust statement about what it is universities do so we could at least see the relationship between their costs and their output. If that's deemed unacceptable (because what universities do is ineffable), you've lost at once lost the argument. The 'life of mind' may be hard to quantify, but it's surely not incapable of rigorous description.
And so on: BP and his like need to get their act together and instead of bleating get together a sustained critique - of vicecancellarial ineptitude, inflated costs or whatever the thrust of the complaint might be...because it's not clear just what his problem is. And that muddiness of argument about the institutions they inhabit is both a reflection on academics and part of the reason they are in a predicament.
You're assuming that managerialism = greater efficiency? Seriously?
No doubt some intellectually robust and rigorous critique lies behind the assertion that universities have a general (and by implication justified) reputation for administrative inefficiency. If so growing managerialism has not diminished it. There's a surprise. What they do, or at any rate should do is simple enough: teaching and research. Hard to get the managerial head round that I know. But success in both has been regularly measured for many years by a variety of international comparisons, all of which show that British universities offer remarkably good value for money. Regrettably none of these, so far as I know, has measured the relationship between performance in these respects and the number of administrative staff employed or the proportion of the salary bill they consume. Maybe the sustained critique recommended by davidwlkro might start there.
The real problem is why academics are asked to 'manage' non-academic aspects in the first place. It puzzles me. But I suspect that it's some academics' ambitious idea to 'empower' themselves.
And the real problem is that because many academic heads are so uninterested and inept in management that their poor performance is having negative impacts on the efficiency of universities.
First, no-one, in any walk of life, should write some of the obscure jargon Bernard Porter quotes. But surely he is overdoing it? "Principal investigator" defines itself quite clearly, and is on the front page of any Research Council grant application form. Similarly "resource allocation model" is quite clear.
Also, some of the abbreviations do not deserve a complaint. Your tax return will ask you about electronic payments through the BACS and CHAPS systems. HESA are the guys who collect statistics on us, an abbreviation that any head of department could reasonably be expected to know. If the university's computer software was provided by SAP (the most likely of the possible meanings of this acronym) then to write SAP is more sensible than writing "Systemanalyse und Programmentwicklung".
Second, despite the bricks that have been thrown at davidwlkr0, his (her?) main point is correct. Public money pays for universities, and we have an obligation to explain what we are doing with that money, and to show that we are not wasting it.
Third, a small point. R I Moore says that universities just do "teaching and research". They do much more. In particular, they provide services. The best example is in medicine, where the staff of a medical faculty provide care for patients, as an essential concomitant of their duties in teaching and research. Clinical services delivered by university staff probably provide about a tenth of all NHS hospital medicine.
I think this strangeness is resolved if I read 'managerial' as a codeword with the meaning "We want to treat this place as a profit centre".
Universities are cost centres, not profit centres.